General Requirements

  • Must attend all CECPTA meetings both board and MMM
  • Must complete the Texas PTA Foundations Leadership Orientation.
  • Must submit a plan of work to the Executive Board for approval at the beginning of the fiscal year.
  • Must submit monthly updates to the President for the Executive Board Meetings.
  • Read and be familiar with CECPTA bylaws and standing rules and explore resources on www.txpta.org
  • Convene and recruit committee member volunteers to assist with your programs for the year
  • Develop new leaders to assume future board and committee positions
  • Seek out ways to promote CECPTA in the community
  • Update your documented procedures fully to pass to your successor or assistant by the end of the year
  • Ask for help and delegate tasks as needed
  • Participate in promoting, volunteering and execution of fundraising activities

President                                 

Serve as the presiding officer of CECPTA and preside over executive board and membership meetings. Directs the affairs of the association with integrity and a positive attitude in cooperation with the other members of the board for (2) one year terms.

  • Oversee all PTA functions.
  • Coordinate work of officers and committees.
  •  Meet with principal to coordinate PTA activities. 
  • Appoint special committee members.
  • Serve as a member ex-officio of all committees except Nominating and Financial Reconciliation.

This is an elected position.

Vice President                                 

Serves as a key aide to the President, filling in during absences and assists in maintaining posiive community interactions in support of other board positions for a (2) one year terms.  

This is an elected position.

Secretary                                 

Keep accurate records of the proceedings of the CECPTA PTA.

  • Record the minutes of all PTA general and executive board meetings.
  • Maintain a roll call record at executive board meetings and general meetings. 
  • Maintain PTA Board/Committee list. 
  • Responsible for correspondence. 
  • Maintain PTA calendar. 
  • Keep bylaws in order. 
  • Act as custodian of records pertinent to the history of CECPTA and present a written report to the association as the official history to be adopted at the annual meeting.  
  • Maintain a list of names of those who have completed the Texas PTA Foundations Leadership Orientation, with the dates each course was completed. 
  • Maintain the adopted ethics/conflict of interest policy as signed by the current executive board members. 
  • Maintain PTA file system in the PTA Room and distribute mail from the PTA mailbox to the appropriate board member’s mail file. 
  • Lead Lifetime membership committee.  Accept and review nominations, choose honorees, award recipients with certificates, pins and recognition bricks.

This is an elected position.

Treasurer                                

As authorized custodian of the funds of the association, receives and disburses all monies indicated in the budget and prescribed in the CECPTA bylaws or as authorized by action of the association.

  • Keep accurate records of all moneys received and disbursed including bank statements, budgets, invoices and canceled checks in accordance with the records retention policy.
  • Report monthly to the PTA Executive Board all expenditures and income. 
  • Give accounting of all expenditures and income at PTA Regular Membership meetings. 
  • Sign on bank account as one of two required signatures on all checks. 
  • Pay all bills and deposit all moneys into the PTA checking account.
  • File appropriate tax forms as needed.
  • Present books to Financial Reconciliation Committee as requested. 
  • Serve as chairman of the Budget & Finance committee. 
  • Create and update the budget as authorized by the regular membership. 

This is an elected position.

Standing Committees (Board Positions)

General Requirements

Parliamentarian                      

Advise on matters of parliamentary procedure and attend all Board and Regular Meetings. These meetings cannot proceed without the Parliamentarian being present.  Makes sure meetings are conducted as specified in the bylaws. Vote only when the vote is by ballot. This position is appointed by the President.

Membership                           

Promote membership in CECPTA.

Promote membership in CECPTA at community events (Membership Drives, Fundraisers, Playdates)  Conduct ongoing enrollment of members throughout the year. Send National and Texas PTA portion of dues, accompanied by names of members, to the Texas PTA office when enrolled. Maintain membership lists.  This position is appointed by the President.

Community Outreach

Plans drives and outings to meet the needs of local charities. Collaborates closely with Fundraising to plan and execute cross functional programming to expand CECPTA’s reach into Carrollton and the surrounding areas. Facilitates member engagement and retention. Assists with the execution of projects as association needs arise. This position is appointed by the President.

Playgroup Coordinator

Serves as main point of contact for the party planning committee members. Ensures the organization has a weekly playdates and regularly updates the Circle App to be reflective of playdates, community events, and parent nights out. Ensures that all playgroup activities and communication are in line with the association’s vision, mission and guiding principles. Collaborates with the Treasurer to maintain credits and debits on all accounts. Collaborate with Fundraising and Membership to  plan and execute cross functional programming to expand CECPTA’s reach into Carrollton and the surrounding areas. Coordinates seasonal and holiday children’s parties. This position is appointed by the President.

Member Connections

Plans, organizes, and executes events (i.e. parties and socials) each month for CECPTA families to enjoy. Cultivates volunteers to host activities created to promote bonds between parents (aka Mom’s Night Out, Dad’s Night Out, and Game Night). This position is appointed by the President.

Communications

Provides coordination between the CECPTA Board, Committee and General Members: To provide publicity for the association’s membership drives, promotional events, and fundraising efforts; To maintain and serve as moderator for social media accounts; To serve as webmaster of the association’s website; Manages all online activity for the association, including but not limited to the CECPTA Blog, Instagram, all internal and external Facebook pages, Pinterest and the CECPTA Magazine; To collaborate closely with Fundraising to plan and execute cross functional programming to expand CECPTA’s reach into Carrollton and the surrounding areas; Completes Plan of Work with budget amounts per due diligence research. This position is appointed by the President.

Education

Coordinates child care providers and organizes nursery arrangements for monthly meetings. Maintains the Free Little Library located at Mary Heads Carter Park donated by the association. Collaborates with Fundraising to plan and execute cross functional programming to expand CECPTA’s reach into Carrollton and the surrounding areas. Collaborates with the Treasurer to maintain credits, debits on all accounts. Collaborates with Fundraising to plan and execute cross functional programming to expand CECPTA’s reach into Carrollton and the surrounding areas. Completes Plan of Work with budget amounts per due diligence research. This position is appointed by the President.

Fundraising

Evaluate and implement viable fundraising opportunities that are integrated across the organization in partnership with other members of the Board, including events and spirit nights. Seeks out Business Sponsorships with local businesses and maintain terms of Business Sponsorships. Collaborates with the Treasurer to maintain documentation and online activity(e.g. Cash, Check, PayPal, Zelle). This position is appointed by the President.